Global Fund Financial and Administration Officer - Jerusalem

244 - Global Fund Financial and Administration Officer - Jerusalem

Application Type :	External Vacancy
Job ID/Title :	244 - Global Fund Financial and Administration Officer
Category :	Social Capital
Brand :	UNDP
Post Level :	SB/4
Application Deadline :	08-Oct-09
Duty Station :	Jerusalem
Type of Contract :	Service Contract
Post Number : (for 100 Series Contracts)	SB/4
Languages Required :	Arabic, English,
Starting Date : (date when the selected canditate is expected to start)
Duration of Initial Contract :	One year with possible extension
Expected Duration of Assignment :
Background:
UNDP/PAPP has been designated to assume the role of Principal Recipient (PR) for the Global Fund to Fight HIV and AIDS, Tuberculosis (TB) and Malaria (GFATM) grants in the West Bank and Gaza. In its role as PR, UNDP is responsible for the financial and programmatic management and monitoring of the GFATM grants as well as for the procurement of health and non heath products. In all areas of implementation, it provides capacity development services to sub-recipients and implementing partners. Robust administrative and financial systems/mechanisms are essential in programme management. In this light, the UNDP PAPP Office, in its capacity of PR, seeks to achieve the following objectives through the administrative and financial management of the Global Fund grants: a.       to monitor all financial operations incurred within the GFATM funded programmes; b.      to contribute in strengthening administrative and financial systems of sub and sub-sub-recipients (SR and SSRs) , and thereby enhance programme delivery and performance; c.       to promote accountability for financial resource use; and d.      to document, provide feedback on, and disseminate lessons learned.
Description of Responsibilities:
In order to coordinate the financial and administrative aspects of the GFATM programmes, a qualified and experienced Finance and Administration Officer will be recruited. S/he will report to the Global Fund Programme Management Adviser and will be responsible for the following: Ensure transparency in financial processes and in the use of funds as well as compliance with GFATM and UNDP financial and contractual guidelines Coordinate the financial and contractual transactions with sub recipients and other project partners Define administrative and financial needs together with SRs and the SRRs, the UNDP/Global Fund management unit and the UNDP procurement unit Prepare quarterly and annual financial reports, monthly cash flow and annual cash flow forecasts, as well as statement of sources and use of funds in compliance with the Global Fund requirements (to be submitted to the LFA/Global Fund) Develop a performance based disbursement and replenishment system and tracking key impact indicators (such task should be undertaken in coordination with the Monitoring and Evaluation Officer) Oversee the integrity and consistency of the programme information within the UNDP financial management system (ATLAS) Verify monthly disbursement reconciliations and to examine the variances and implements remedial actions Prepare the annual work plans and the introduction of the information into ATLAS, and ensure ATLAS budget revisions when required Process and ensure timely payments of services and goods to SRs and Implementing Partners including payments related to UNDP’s area of responsibility Provide guidance and (when required) capacity building to SRs and SSRs on financial related issues – from contracting and banking issues to budgeting, accounting and reporting Advise and recommend strategies for the improvement of administrative, financial, management accounting and information systems within the UNDP/Global Fund management unit and with the GFATM programme partners and to help in implementing solutions   In order to co-ordinate the smooth implementation of the Global Fund funded activities and to achieve the objectives of the Programme Grants for HIV and AIDS and TB, the Financial and Administration Officer should work closely with the respective financial officers/focal points at the SRs and SSRs’ levels.   In addition to the financial responsibilities detailed above, the incumbent will be responsible for the overall administration of the UNDP/Global Fund management unit. The incumbent may be required to travel to the implementation sites for the purpose of financial monitoring the Global Fund supported activities
Competencies :
Corporate Competencies: ·                Demonstrates commitment to UNDP’s mission, vision and value ·             Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability   Functional Competencies:   Knowledge Management and Learning ·             Shares knowledge and experience ·                Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills   Development and Operational Effectiveness ·              Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting. ·                Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems ·                Good knowledge of Results Management Guide and Toolkit   Leadership and Self-Management ·               Focuses on result for the client and responds positively to feedback ·                Consistently approaches work with energy and a positive, constructive attitude ·                Remains calm, in control and good humored even under pressure ·                Demonstrates openness to change and ability to manage complexities   Prince2 training and certification, RMG
Qualifications :
Bachelor's Degree or equivalent, preferably in Finance/Accounting or Business Administration Minimum 4 years of relevant experience in financial management and administration working for a national or international organization/business Knowledge of the UNDP administrative and financial management procedures, rules, regulations, and accounting principles as well as Global Fund financial requirements will be an asset Computer literacy. Knowledge of Access and ERP (people soft) is highly desirable Excellent communication and interpersonal skills and ability to work effectively in a team environment Excellent command of spoken and written English, with professional ability in drafting reports and official documents.        “UNDP/PAPP is an equal opportunity employer: applications from men and women will be considered equally”
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